Key Tender Details

The RFP specifically states that proposals are to be submitted on the Government e-Marketplace (GeM).

Scope of Work

The selected bidder will be responsible for providing end-to-end transportation services in Delhi for the WorldSkills Shanghai 2026 Team India Training Program and Send-Off Ceremony.

Indicative Transportation Requirement

The above requirements are expressly described as indicative, with the final requirement to be shared at least 48 hours before the actual date.

Mandatory Service Requirements

The bidder must ensure:

1. Adequate luggage space for competitors' and experts' cabin and trolley baggage.
2. Vehicles are roadworthy and properly registered.
3. Valid insurance, fitness certificates and permits must be available.
4. Drivers must hold valid driving licences and required authorisations.
5. Drivers must be appropriately dressed as per Government standards.
6. Buses must permit branding.
7. First-aid box with medicines must be available in vehicles.
8. Water bottles must be provided in the vehicles.
9. Night charges apply from 11:00 PM to 5:00 AM.
10. Garage address must be within a 20 km radius.
11. Vehicle registration must not be older than five years from the date of the RFP.

These requirements are mandatory. The RFP states that failure to provide the required proof/documentation for any mandatory requirement may result in disqualification.

Professional Qualification / Eligibility Criteria

The RFP lays down several eligibility requirements for participating transport agencies.

1. Vehicle Compliance

The proposed vehicles must be roadworthy, properly registered, insured and equipped with valid fitness certificates and permits.

Required evidence: Valid Fitness Certificate, NOC, Registration Certificate and other necessary vehicle documents.

2. Relevant Experience

The bidder should have experience in providing similar transportation services during the last three years.

Required evidence:

1. Work order; or
2. Agreement copy; or
3. Work completion certificate.

The scope of work must be mentioned in the submitted supporting document.

3. Vehicle Age

Vehicle registration must not be older than five years from the RFP date.

Required evidence: Vehicle Registration Certificate.

4. Non-Debarment / Non-Blacklisting

The bidder must not be debarred and/or blacklisted by any Central Government, State Government, government department, government agency or government-affiliated agency at the time of bid submission.

Required evidence: Undertaking on the bidder's letterhead, signed by the authorised signatory.

NSDC also reserves the right, if required, to visit the bidder's garage to assess vehicle condition before confirmation.

Financial Qualification Criteria

An important point for prospective bidders is that the RFP's Annexure II requests annual turnover information for FY 2022–23, FY 2023–24 and FY 2024–25, along with relevant experience and other declarations. However, the uploaded RFP does not prescribe a minimum annual turnover amount.

Similarly, the document does not state a minimum net worth requirement.

The turnover and pre-qualification information requested in Annexure II covers the three financial years mentioned above.

Tender Fee and EMD

Tender Fee

The uploaded RFP does not specify any Tender Fee amount.

Earnest Money Deposit (EMD)

The uploaded RFP does not specify an EMD amount, EMD payment mode, or EMD exemption provision.

Therefore, prospective bidders should verify the corresponding GeM bid listing and applicable GeM terms before submission rather than relying on an assumed fee or EMD value.

For the purposes of this website update, these fields should be displayed as “Not specified in the RFP.”

Financial Bid and Pricing

The financial bid is to be submitted according to Annexure I – Financial Bid Submission Format.

The format provides for pricing of:

1. 45–50 seater Premium Coaches
2. Innova
3. 8 hours / 80 km rate
4. Extra kilometre rate
5. Extra hour rate
6. Driver allowance applicable after 11:00 PM and before 5:00 AM
7. Total amount excluding GST
8. Total amount including GST

The financial bid format specifies 6 Premium Coaches and 1 Innova.

The RFP provides a GeM gross amount formula and states that the order will be released on a per-day basis. It also states that the quoted cost is to include OOO expense and other expenses, and NSDC will not make additional payments without approval for additional work.

Selection Process

The RFP specifies an L-1 selection method.

The lowest total quoted price will be considered among bidders who:

1. Meet the prescribed eligibility criteria;
2. Are technically qualified and responsive; and
3. Fulfil the terms, conditions and specifications of the RFP.

Only technically qualified bidders will proceed to consideration of the Price Bid.

Performance Standards and Penalty

The selected bidder is expected to maintain transportation services in accordance with Government standards.

For service deficiencies, delays, unhygienic conditions, absence of basic requirements such as a first-aid kit, or deviations from agreed requirements, NSDC may impose a penalty of 2% to 10% of the contract value, depending on the severity of the deficiency.

Repeated service failures may lead to termination of the contract.

Submission Guidelines

Interested and eligible transport agencies should submit their Technical and Financial Bids online through the GeM portal.

Key submission instructions

1. Submit the bid through Government e-Marketplace (GeM).
2. Ensure all mandatory eligibility documents are uploaded.
3. Provide documentary evidence for vehicle compliance.
4. Submit proof of relevant transportation experience.
5. Provide vehicle Registration Certificates confirming the permitted vehicle age.
6. Submit the required non-blacklisting/non-debarment undertaking.
7. Complete the financial bid in the prescribed format.
8. Quote prices and applicable taxes in INR as required by the financial format.
9. Ensure the bid is submitted before 03 September 2026.
10. Queries are to be raised only on GeM under the Representation tab within four days of bid publication.

Important Tender Dates

The RFP itself provides the commencement date of 24 August 2026 and bid submission deadline of 03 September 2026. It does not provide a separate pre-bid meeting date or bid-opening date.

Document Checklist for Bidders

Based on the requirements expressly identified in the RFP, bidders should prepare the following checklist:

A. Bidder Information

1. Name of the bidder
2. Registered address
3. Concerned person's name and designation
4. Mobile number
5. Email ID
6. Date of incorporation/registration

These particulars are requested under Annexure II.

B. Vehicle Documents

1. Valid Fitness Certificate
2. NOC
3. Vehicle Registration Certificate
4. Valid insurance documentation
5. Valid permits
6. Other necessary vehicle documents
7. Evidence that vehicle registration is not older than five years from RFP date
8. Valid driver licence and relevant authorisations

The RFP expressly requires documentary proof of vehicle fitness, registration and related compliance.

C. Experience Documents

1. Work order / agreement copy / work completion certificate
2. Document showing similar transportation scope
3. Evidence of relevant experience during the last three years

D. Declarations

1. Non-debarment / non-blacklisting undertaking
2. Undertaking signed by the authorised signatory
3. Other declarations required under the RFP

E. Financial Bid

1. Completed Annexure I financial bid
2. Rate for 8 hours / 80 km
3. Extra kilometre rate
4. Extra hour rate
5. Driver allowance/night charges
6. Total excluding GST
7. Total including GST
8. Applicable financial information requested in Annexure II

Tender Analysis: Key Points for Transport Agencies

From a bidder's perspective, the most significant qualification requirements are similar transportation experience in the last three years, compliant vehicles, vehicle age of not more than five years, and non-blacklisting/non-debarment status.

The tender does not state a minimum financial turnover threshold or net worth threshold in the uploaded RFP. However, bidders are required to furnish annual turnover information for FY 2022–23, FY 2023–24 and FY 2024–25.

Another important operational condition is the 20 km garage-radius requirement. Transport agencies should ensure that their garage location and supporting information can demonstrate compliance.

The RFP also makes vehicle documentation particularly important because failure to provide required proof for mandatory requirements can lead to disqualification.

Tender Fee, EMD and Estimated Cost

The uploaded RFP does not specify the Tender Fee, EMD amount, EMD payment mode, EMD exemption provisions or estimated tender cost. Similarly, no separate pre-bid meeting date or bid-opening date is provided in the six-page RFP. Bidders should therefore check the corresponding GeM bid listing for any platform-level information or subsequent updates before submitting their bids.

Important Dates

The RFP commenced on 24 August 2026, while the deadline for bid submission is 03 September 2026. Queries must be submitted only through GeM's Representation tab within four days of bid publication.

Transport agencies interested in participating should carefully review the technical requirements, vehicle documentation, experience criteria and financial bid format before submitting their proposals.

Consultation & Advisory

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Email: [support@skillcouncils.com