Key Tender Details

The tender top sheet confirms the tender value, EMD, tender document cost and closing date, while the NIT records the upload date, bidding start date, absence of a pre-bid conference and prohibition on JV/consortium participation.

Scope of Work

The principal objective is to provide ISO 50001:2018 Energy Management System certification to Electric Loco Shed, Visakhapatnam for three years.

The scope includes:

1. Stage-I Audit / Pre-Visit and review of the EnMS documentation.
2. Stage-II Initial Certification Audit at Electric Loco Shed, Visakhapatnam.
3. Preparation of documentation required for ISO 50001:2018 implementation.
4. Development/review of the EnMS scope and boundaries.
5. Preparation of the Energy Policy and Energy Management System Manual.
6. Compliance obligations and controlled-document registers.
7. Energy baseline and monitoring plan.
8. Energy management action plan, objectives and targets.
9. Records relating to significant energy-use areas/equipment.
10. Equipment-wise electrical and thermal energy consumption records.
11. Process/area-wise energy consumption records.
12. Preventive maintenance and equipment calibration monitoring records.
13. Management review agenda and meeting records.
14. Corrective and preventive action documentation.
15. Responsibility allocation and employee training records.
16. One-day awareness/implementation training for 70 staff and officers.
17. Internal Auditor training for a minimum of 20 nominated internal auditors.
18. Issue of training certificates to successful participants.
19. Detailed audit/reporting of gaps identified during the initial assessment.
20. Final certification and issue of certificate of conformity.
21. Two surveillance/periodical audits during the certificate validity period.

The tender document specifically states that the initial assessment is intended to identify gaps against ISO 50001:2018 and support improvements in energy efficiency, energy consumption, energy performance, carbon emissions and related compliance objectives.

The Stage-II audit is intended to verify conformity between the documented management system and its implementation. The certification agency is required to issue three copies of the certificate, with the certificate valid for three years. The document states that the certification agency should have appropriate accreditation such as RvA, UKAS, NABCB, DAKKS, KAB or another accreditation accredited with IAF for ISO 50001:2018 Energy Management System certification.

The schedule separately provides for the first surveillance audit after one year and the second surveillance audit after two years from the date of award of the certificate.

Professional Qualification / Technical Criteria

The key professional and technical qualification requirement is that the bidder must have satisfactorily completed one similar single service contract during the last three previous financial years and the current financial year up to the tender-opening date.

The value of the qualifying similar service contract must be at least 35% of the advertised tender value. For this tender, 35% of ₹48,982 is approximately ₹17,143.70.

For this tender, a similar service is specifically linked to certification work where the certifying body is accredited by a National Accreditation Body or International Accreditation Body using ISO's common conformity assessment/CASCO standards assessment.

Work experience certificates from private individuals are not accepted. Certificates from public listed companies, private companies or trusts with annual turnover of ₹500 crore or above may be considered subject to the conditions specified in the tender. The bidder must provide details such as the nature and scope of the contract, actual completion cost and actual completion date.

Financial Eligibility Criteria

The tender does not prescribe a separate Net Worth threshold. Instead, the financial qualification is based primarily on aggregate financial turnover and liquidity.

Financial requirements

1. Financial Turnover: Aggregate turnover must be at least 1.5 times the advertised bid value during the last three previous financial years and the current financial year up to the date of tender opening.
2. For ₹48,982 advertised value, the required aggregate turnover works out to ₹73,473.
3. The turnover must be supported by audited financial statements certified by a Chartered Accountant.
4. Liquidity: The bidder must have liquid assets, lines of credit or other financial means equivalent to at least 5% of the estimated bid value, net of commitments for other contracts.
5. For ₹48,982, 5% is approximately ₹2,449.10.
6. The banking reference must be from a Scheduled Bank in India and must not be more than three months old as of bid submission.
7. Where Net Current Assets are negative, the banking reference is used for assessing liquidity; otherwise, Net Current Assets and the banking reference are considered together.

Financial Summary Table

The tender's important instructions require tender document cost and EMD payments through the online payment facilities available on IREPS, including net banking, debit card and credit card. Manual payment through Demand Draft, Banker's Cheque, deposit receipt or FDR is not permitted.

The general GCC section contains a provision stating that registered MSEs are exempt from EMD; however, because the tender's specific special conditions expressly state an EMD of ₹1,000, bidders should verify the applicable exemption status on the IREPS tender page before relying on an exemption.

Eligibility and Disqualification Conditions

The tender is an open tender, but JV and consortium participation are not permitted.

Bidders should also ensure that:

1. They meet the prescribed technical experience requirement.
2. They satisfy the financial turnover and liquidity requirements.
3. They are not blacklisted or debarred by Railways or another Ministry/Department of the Government of India.
4. They comply with applicable restrictions relating to procurement from countries sharing a land border with India.
5. They make the required declarations concerning Railway employees and retired Railway officers.
6. They have not incurred disqualifying labour-law penalties or other specified contractual penalties.
7. They provide accurate and genuine credentials and supporting documents.
8. Required documents are properly signed, self-attested where applicable and uploaded in the prescribed manner.

The tender states that false or forged credentials can result in rejection of the bid and may lead to forfeiture, termination or other punitive action.

Submission Guidelines

The tender must be submitted online through the IREPS portal. Manual offers submitted by post, fax, in person or as uploaded manual attachments are not accepted.

Important submission requirements include:

1. The bidder must be registered on the relevant electronic tendering platform.
2. The bid must be submitted using the required digital signature by the pre-authorized person.
3. Tender document cost and EMD must be paid through the online payment modes available on IREPS.
4. All mandatory documents must be uploaded with the bid.
5. Late bids cannot be submitted through the online system.
6. Bidders should check IREPS for corrigenda or amendments, particularly before the closing date.
7. The bidder must verify the complete tender document and accept the tender conditions.
8. Each supporting credential should be properly self-attested wherever required.
9. The tender document requires an affidavit/certificate confirming that submitted documents and statements are true and factual.
10. The Railway reserves the right to accept or reject tenders in accordance with the tender conditions.

Tender Timeline and Important Dates

The NIT clearly records the tender upload date as 26 August 2026 at 10:30 Hrs, the bidding start date as 4 September 2026, and the closing date/time as 18 September 2026 at 15:00 Hrs. It also states that no pre-bid conference is required.

Document Checklist for Bidders

The tender's mandatory document list should be used as the primary bid-preparation checklist.

1. Bid Form – First Sheet / Annexure-II
2. PAN Card / PAN Certificate
3. GSTIN Registration Certificate
4. General Power of Attorney and partnership deed, where applicable
5. For companies: MOA and AOA
6. Certificate of Incorporation
7. Board Resolution and Authorization / Power of Attorney for the authorized tender signatory
8. Annexure-A – Certificate/undertaking relating to correctness and authenticity of documents
9. Annexure-B – Required for partnership/JV/HUF/LLP constituents, wherever applicable
10. Annexure-C – Declaration regarding labour-law penalties, contract termination and specified penalties
11. Annexure-D – No Railway Employee Relation / Retired Railway Manager Declaration
12. Annexure-E – Work Experience Certificate
13. Work experience details showing nature/scope, completion cost and completion date
14. Turnover certificates for the last three financial years, certified by the auditor/CA
15. Audited Balance Sheets
16. Profit & Loss Statements
17. Financial statements showing current assets, current liabilities and net assets
18. Liquidity Certificate / Banking Reference certified by Chartered Accountant
19. Banking reference from a Scheduled Bank in India, not older than three months as on bid submission
20. Annexure-F / prescribed banking reference and liquidity format, as applicable
21. Required declaration/undertaking confirming that submitted documents are true and factual
22. Any additional documents required through IREPS or subsequent corrigendum

The tender's detailed mandatory-document list specifically includes the Bid Form First Sheet, PAN, GSTIN, constitution/authorization documents, Annexures A-D, work experience certificate, turnover certificates, audited balance sheets and liquidity/banking reference.

Annexure-E specifies the information expected in the work experience certificate, including name of work, contract number, commencement and completion dates, agreement value, final bill/actual completion cost, amount paid for ongoing work, penalty and performance.

Annexure-F contains the prescribed format for the bank certificate and liquidity certificate.

Commercial Value and Payment Structure

The schedule of rates provides three principal components:

1. ISO 50001:2018 EnMS certification, including Stage-I and Stage-II audits, documentation and training: ₹32,450.70
2. First surveillance audit after one year: ₹8,265.65
3. Second surveillance audit after two years: ₹8,265.65
4. Total advertised value including GST: ₹48,982

The quoted rates are required to include GST and other applicable incidental charges. The tender also states that the price variation clause is not applicable, meaning the accepted rate remains firm for the contract period subject to the applicable tender conditions.

The successful bidder is required to complete the certification audit within six months from the date of issue of the Letter of Acceptance (LOA). The resulting certificate is valid for three years, with surveillance audits after one and two years.

Tender Expert's Key Takeaways

This tender is particularly relevant for ISO 50001 certification bodies and organizations providing accredited Energy Management System certification services. The most important qualification filters are the qualifying similar-service experience, accreditation-related requirement, financial turnover and liquidity criteria.

Potential bidders should pay particular attention to the following:

1. The minimum qualifying experience is one similar service contract valued at 35% or more of the advertised value.
2. The relevant experience must relate to a certification body meeting the specified accreditation/CASCO requirement.
3. The required aggregate financial turnover is ₹73,473 or more.
4. Liquidity of approximately ₹2,449.10 or more, subject to the prescribed calculation, is required.
5. No separate Net Worth threshold is specified.
6. JV and consortium participation is not allowed.
7. The bid is online-only through IREPS.
8. Tender document cost is ₹1,180 and EMD is ₹1,000.
9. The tender document and EMD payments must be made through IREPS online payment facilities.
10. No pre-bid meeting is scheduled.
11. The bid closes on 18 September 2026 at 15:00 Hrs.
12. The tender documents supplied for this review do not state a separate bid-opening date/time; bidders should rely on the live IREPS tender record for that information.

Important Disclaimer

This article is a public-facing summary prepared from the uploaded South Coast Railway NIT and tender document for informational purposes. It should not be treated as a substitute for the original tender conditions. Bidders should carefully review the complete tender document, IREPS tender page, amendments and corrigenda before submitting an offer. Where the uploaded documents do not specify an opening date or where a general GCC provision may interact with a tender-specific condition, the latest official IREPS information should be treated as controlling.

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