Pre-Qualification Criteria
Tender Overview
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Particular
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Details
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Tender Number
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AHVS/2026-27/SE0051
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Department
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Animal Husbandry and Veterinary Services, Haveri
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Procuring Authority
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Deputy Director Office, AHVS, Haveri
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Tender Category
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Services
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Tender Type
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Government Tender
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State
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Karnataka
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Industry Category
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Catering Services / Training Support Services / Hospitality Services
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Evaluation System
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Two-Cover System: Technical Bid + Financial Bid
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Contract Period
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1 Year
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Bid Validity
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90 Days
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Location of Service
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AHVS Training Centre, Haveri
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Contact Person
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Dr. Shivayogi Yali
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Contact Number
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7892916831
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Scope of Work
The selected contractor will be responsible for supplying quality catering and training-support material for training programmes organised at the AHVS Training Centre, Haveri. The key scope includes:
- Vegetarian lunch for trainees, including roti/chapati, two vegetable dishes, rice, sambar, sweet, pickle, papad and clean drinking water.
- Morning and afternoon tea/coffee with biscuits/snacks during training breaks.
- Training kits, including training manual, 50-page small-size pad, pen, folder and A4-size 200 GSM certificates.
- Food and refreshments must be ready at least 30 minutes before the scheduled training break or meal time.
- The contractor will be responsible for quality, hygiene, timely delivery and service at the training venue.
The tender covers training support for approximately 1,000 farmers, 100 officers and 100 technical staff, with training activities planned from April 2026 to March 2027.
Estimated Items and Value
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Item
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Quantity
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Estimated Unit Rate
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Estimated Amount
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Meals, morning and evening coffee/tea with snacks
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2,200
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₹300
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₹6,60,000
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Training Kit
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1,200
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₹400
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₹4,80,000
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Total as per portal metadata
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₹11,40,000
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Note: The portal metadata shows the estimated cost as ₹11.40 lakh, while the tender document schedule mentions the tender amount as approximately ₹11.50 lakh. Bidders should verify the final payable figures on the official KPPP portal before submission.
Pre-Qualification Criteria
Bidders should meet the following pre-qualification requirements:
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Criteria
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Requirement
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Business Registration
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Bidder should have a valid registration certificate / trade licence / shop and establishment registration, as applicable.
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Experience
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Bidder should have experience in supplying food or catering services to government offices, boards, corporations or similar institutions.
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Minimum Experience Period
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Experience certificate for catering/food supply during the last 2–3 years is required/preferred.
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Blacklisting Status
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Bidder must not be blacklisted or declared ineligible by any government department.
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Technical Capability
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Bidder should have the capacity to provide catering services, refreshments and training kits as per the tender schedule.
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Kitchen/Catering Facility
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Bidder should have suitable catering/kitchen facility to prepare and supply food.
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Eligibility Criteria
Eligible bidders must submit the required documents and comply with the terms of the Karnataka Transparency in Public Procurement framework. The bidder must ensure that all tender processing fees and EMD are credited before the bid submission deadline. Partial EMD payment may lead to rejection.
Key eligibility points include:
- The bidder should not be under any declaration of ineligibility for corrupt or fraudulent practices.
- The bidder should submit all technical documents as per the tender document.
- Company registration certificate is mandatory.
- PAN, GST registration, experience documents and financial documents should be submitted.
- The bidder must provide a declaration regarding no blacklisting, no criminal case, no litigation and no pending government dues.
Financial Criteria
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Financial Requirement
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Details
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Minimum Turnover
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Minimum annual turnover of ₹10 lakh during the last three years, certified by a Chartered Accountant.
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Net Worth Requirement
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Not specifically mentioned in the tender document.
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Solvency Requirement
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Minimum ₹3 lakh solvency certificate from a nationalised bank, issued within the last 6 months.
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IT Returns
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Last 2 years’ income tax returns required.
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GST Compliance
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GST registration certificate and last 6 months’ GST return/payment documents required.
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Price Condition
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Bid prices must be quoted in INR and should remain fixed during the contract period.
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Payment Terms
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No advance payment. Bills to be submitted after completion of monthly training, with attendance details. Payment will be made after verification, subject to availability of funds.
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Tender Fee and EMD Details
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Particular
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Details
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Tender Fee
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Portal metadata shows ₹500; tender document states fee as per e-tender portal.
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EMD Amount
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Portal metadata shows ₹25,000; tender document schedule mentions ₹30,000.
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EMD Exemption
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Not mentioned in the available tender documents.
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EMD Mode
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Portal mentions e-payment/single transaction; tender checklist also refers to DD details. Bidders should verify the final mode on KPPP before payment.
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Bid Validity
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90 days
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Because there is a difference between the portal metadata and tender document regarding EMD and estimated cost, bidders should treat the KPPP portal payment page and final tender schedule as the authoritative source at the time of bid submission.
Important Dates and Deadlines
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Event
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Date & Time
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Tender Publishing Date
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21 May 2026
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Query / Objection Submission Deadline
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25 May 2026, 1:00 PM
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Pre-Bid Meeting
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Not mentioned / Not scheduled
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Last Date for Bid Submission
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04 June 2026, 5:00 PM
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Technical Bid Opening
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06 June 2026, 11:00 AM
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Technical Bid Opening Venue
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Deputy Director Office, AHVS, District Office Complex, B Block, Room No. 30, Devagiri, Haveri
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Financial Bid Opening
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After completion of technical bid evaluation
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Submission Guidelines
Bids must be submitted through the Karnataka Public Procurement Portal under the two-cover system. The first cover will contain technical documents and eligibility proofs, while the second cover will contain the financial bid/price schedule.
Important submission instructions:
- Submit the bid before 04 June 2026, 5:00 PM.
- Ensure tender fee and EMD are paid before the last date and time.
- Submit EMD as a single transaction wherever e-payment is applicable.
- Upload all required documents in proper order.
- Technical documents may be verified against originals during bid opening/evaluation.
- Financial bids of only technically qualified bidders will be opened.
- Incomplete bids or bids without proper EMD may be rejected.
Document Checklist
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No.
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Required Document
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1
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Tender number and tender date details
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2
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Contractor/firm name, full address and mobile number
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3
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Company registration certificate / trade licence / shop and establishment registration
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4
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PAN card of firm/proprietor
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5
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GST registration certificate
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6
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GST returns/payment proof for the last 6 months
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7
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Experience certificate for supply of food/catering services to government offices, boards or corporations
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8
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EMD payment proof / DD details, as applicable
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9
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Income Tax Returns for the last 2 years
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10
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Bank passbook copy or cancelled cheque
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11
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CA-certified turnover certificate showing minimum ₹10 lakh annual turnover during the last three years
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12
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Solvency certificate of minimum ₹3 lakh from a nationalised bank, issued within the last 6 months
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13
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Non-blacklisting declaration on stamp paper
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14
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Declaration regarding no criminal case, no litigation and no pending government dues
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15
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Aadhaar card, address proof and passport-size photograph, where applicable
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16
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Filled tender form and price schedule
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17
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Any other document required as per the tender document/portal
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Required Details Table
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Requirement
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Details
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Minimum Average Annual Turnover
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Average not separately specified; tender asks for minimum ₹10 lakh annual turnover during the last three years, CA-certified.
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Net Worth Requirement
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Not mentioned
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Minimum Experience
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Experience in supplying food/catering services to government offices, boards, corporations or similar institutions; experience certificate for last 2–3 years required/preferred.
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Submission Mode
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Online through KPPP e-tender portal; Two-Cover System
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EMD Exemption
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Not mentioned
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Tender Fee Required
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₹500 as per portal metadata; tender document says as per e-tender portal
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EMD Amount
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₹25,000 as per portal metadata; ₹30,000 as per tender schedule
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Mode of EMD
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E-payment/single transaction as per portal; tender checklist also mentions DD details, so bidders should verify final mode on KPPP
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Estimated Cost
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₹11.40 lakh as per portal metadata; tender document mentions approx. ₹11.50 lakh
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Tender Category
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Government Tender
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State
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Karnataka
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Industry
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Catering Services / Training Support Services
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