Key Tender Details

Important Dates and Deadlines

Scope of Work

The selected NGO/VO/agency will support DPR preparation activities under CEPMIZ Phase-II in Tumkur district. The broad scope includes:

1. Awareness Creation and Community Mobilisation

The agency will conduct village-level awareness programmes to inform local communities about the project objectives, implementation process and community participation requirements. Activities include:

1. Gram Sabha meetings
2. Jathas / public mobilisation campaigns
3. Street plays
4. Wall writing / wall painting
5. Leaflet, brochure and pamphlet distribution
6. Documentation of awareness activities through photographs and videos

2. Institution and Capacity Building

The agency will support the formation and strengthening of community-based organisations, including:

1. Self Help Groups
2. User Groups
3. Watershed Committees
4. Executive / implementation-related community structures wherever required

The activities will include identification of vulnerable families, farmer engagement, community meetings, group formation, record maintenance and support for participation in watershed planning.

3. Baseline Survey and Data Upload

The agency must conduct baseline survey activities, collect household and field-level data, compile survey details, upload required information in the web application and submit geotagged photographs during survey documentation.

4. PRA Exercise, Traverse Survey and Net Planning

The selected agency will conduct PRA exercises, traverse surveys and net planning activities using project maps and field-level information. These activities will help identify suitable interventions for watershed development and related livelihood activities.

5. Beneficiary Identification

The agency will assist in identifying beneficiaries for activities such as horticulture, forestry, production systems, livelihood activities, livestock and SCN / drainage line-related works, as applicable under the project.

6. Assistance in DPR Preparation

The agency will assist PIAs and the District Joint Director of Agriculture by providing field data, survey details, planning inputs, community records and beneficiary information required for DPR preparation as per KMERC guidelines.

7. Reporting and Exit Protocol

The agency must submit progress reports and final documentation as per timelines. After approval of DPR by KMERC, the agency must complete exit protocol and submit a report on activities performed.

Eligibility Criteria

Eligible bidders include VOs, NGOs, agencies or legal entities registered in India under the relevant Act, or institutions established under any Act of Government of India or State Government.

Key eligibility requirements include:

1. The agency must be legally registered and in existence for the required period.
2. The agency must have valid registration / incorporation certificate and renewal certificate for 2025–26.
3. The agency must be registered on NGO Darpan Portal of NITI Aayog with a unique ID.
4. GST registration certificate is required.
5. The agency must have filed Income Tax Returns for the last five financial years: 2020–21, 2021–22, 2022–23, 2023–24 and 2024–25.
6. The agency should not be barred, blacklisted or debarred by any Central Government, State Government, PSU, World Bank or other bilateral/multilateral consultant.
7. The agency must have experience in agriculture, watershed, natural resource management or livelihood projects.
8. The agency must be capable of working with farmers and landless people in Karnataka.
9. Officials and staff are expected to read, write and speak Kannada fluently.
10. The agency should have Android mobile phones and knowledge of mobile app and web application usage.
11. The selected NGO should not subcontract the assigned task.

Pre-Qualification Criteria

The following pre-qualification requirements must be fulfilled:

Activities related to slum development, child welfare, drinking water supply, catering services, stationery supply and civil works will not be considered for technical qualification.

Financial Criteria

The RFP requires a cumulative turnover of ₹6 crore during the last five financial years from 2020–21 to 2024–25. This is equivalent to an average annual turnover of ₹1.20 crore over five years, although the RFP specifically states the requirement as cumulative turnover.

Technical scoring for turnover is as follows:

Tender Fee and EMD Details

Required Summary Table

Submission Guidelines

Bidders must submit proposals through the Karnataka Public Procurement Portal. Technical and pre-qualification documents must be uploaded in the appropriate folders. A sealed hard copy of the uploaded technical documents must also be submitted to the office of the Joint Director of Agriculture, Tumkur, by the specified deadline.

Important instructions:

1. All documents must be uploaded in PDF format only.
2. JPG / JPEG documents may be rejected.
3. Every uploaded page must be signed and sealed by the agency or authorised representative.
4. Power of Attorney is required for the authorised signatory.
5. Financial quote must be entered only in the Financial Folder in rupees.
6. Hard copy of the financial proposal should not be submitted.
7. Incomplete or unsigned proposals may be rejected.
8. Addenda or corrigenda will be published only on the Karnataka Public Procurement Portal.
9. Proposal validity is 120 days after the last date of submission.
10. Clarifications may be requested up to one day prior to the last date for uploading documents.

Document Checklist

Bidders should prepare and upload the following documents:

1. Technical Proposal Submission Form – Form 3A(i)
2. Power of Attorney on ₹500 stamp paper – Form 3A(ii)
3. Notarized Affidavit on ₹500 stamp paper – Form 3A(iii)
4. NGO Performance Certificate from Taluk / District Implementing Agency – Form 3A(iv)
5. Order of Preference for CEPMIZ districts – Form 3A(v)
6. Agency References – Form 3B
7. Comments and suggestions on Terms of Reference and client-provided facilities – Form 3C
8. Description for performing the assignment as per Appendix-A – Form 3D
9. Activity / Work Schedule – Form 3E
10. Completion and submission timeline
11. Penalty clause acceptance
12. Technical Qualification Forms 3F(i) to 3F(vi)
13. Details of institution / NGO
14. Details of past experience in watershed, agriculture and natural resource management programmes
15. Financial turnover details for FY 2020–21 to FY 2024–25
16. Balance sheets and audit reports for last five financial years
17. Annual turnover certificate certified by Chartered Accountant
18. ITR acknowledgements for last five financial years
19. Valid registration / incorporation certificate
20. Renewal certificate for 2025–26
21. NGO Darpan registration certificate with unique ID
22. GST registration certificate
23. Non-blacklisting affidavit
24. Awards or recognition certificates, if any
25. Address and contact details of at least three previous clients
26. Financial proposal quote in rupees only through the portal