Tender Summary

Upgradation of IT Infrastructure at AASC Training Facilities

Issuing Authority

1. Assam Administrative Staff College
2. Khanapara, Guwahati – 781022, Assam
3. Website: www.aasc.nic.in
4. Tender Publishing Date
5. 27 February 2026

Scope of Work

1. The tender invites bids for the Supply, Installation, Testing, and Commissioning (SITC) of IT infrastructure systems at AASC training facilities.

Major Components Include:

1. Supply and installation of:
2. Integration of hardware and software components
3. Testing and commissioning of complete systems
4. Training of AASC personnel
5. Warranty and post-installation support
6. Documentation and handover
7. The project is designed to modernize AASC’s digital training ecosystem with integrated and scalable IT infrastructure.

2. Eligibility Criteria

1. Bidders must meet the following conditions:

A. Legal Status

1. Must be a legally registered entity (Company/Firm/Consortium as permitted).
2. Should not be blacklisted/debarred by any Government Department/PSU.

B. Experience Criteria

1. Prior experience in Supply, Installation & Commissioning of IT Infrastructure Projects.
2. Experience in Government/Semi-Government/PSU/Autonomous Body projects preferred.
3. Completion of similar works of specified value within the last prescribed financial years (as per qualification criteria in the tender document).

C. OEM Authorization

1. Valid Manufacturer Authorization Forms (MAF) from Original Equipment Manufacturers for all major IT components.
2. OEM must meet technical compliance standards as defined in the bidding document.

3. Pre-Qualification Criteria

1. Bidders must:
2. Demonstrate successful completion of similar IT infrastructure projects.
3. Provide documentary proof of completed contracts.
4. Submit performance certificates from clients.
5. Ensure technical compliance with specifications provided in Section 7 of the bidding document.

4. Financial Criteria

1. Minimum Average Annual Turnover requirement as specified in the Qualification Criteria section (calculated over the last three financial years).
2. Submission of:
3. Bidder must demonstrate positive net worth.
4. Financial capability to execute a project of similar scale.

5. Tender Fee & Earnest Money Deposit (EMD)

Tender Fee

1. As specified in the Bid Data Sheet (non-refundable).
2. Payable in prescribed mode only.

Earnest Money Deposit (Bid Security)

1. EMD required as per amount mentioned in Bid Data Sheet.
2. To be submitted in acceptable instrument form (Bank Guarantee / Demand Draft as applicable).
3. MSMEs may be eligible for exemption subject to submission of valid documentary proof, if allowed under tender conditions.

6. Submission Guidelines

1.  Bids must be submitted in two-cover system:
2. Submission through prescribed method (as mentioned in bidding document).
3. All documents must be:
4. Signed and stamped
5. Properly indexed
6. Digitally signed (if e-procurement platform applicable)
7. Late bids will be rejected.
8. Conditional bid s are liable to be disqualified.

7. Important Dates

8. Evaluation Methodology

1. Technical Evaluation (Eligibility + Technical Compliance)
2. Financial Evaluation (L1 basis among technically qualified bidders)
3. Combined evaluation as per procedures defined in the tender document.

9. Document Checklist

1. Bidders must submit the following documents:

A. Administrative Documents

1. Covering Letter
2. Bid Form
3. Tender Fee Proof
4. EMD / Bid Security
5. Power of Attorney (if applicable)
6. Certificate of Incorporation / Registration
7. PAN & GST Registration
8. MSME Certificate (if applicable)
9. Non-Blacklisting Declaration

B. Technical Documents

1. Technical Compliance Sheet
2. OEM Authorization Certificates (MAF)
3. Product Brochures & Datasheets
4. Work Experience Certificates
5. Completion Certificates
6. Client References
7. Project Implementation Plan
8. Team Deployment Details

C. Financial Documents

1. Audited Balance Sheets (Last 3 Years)
2. Profit & Loss Statements
3. Turnover Certificate from CA
4. Net Worth Certificate (if required)

D. Financial Bid

1. BOQ in prescribed format
2. Properly signed and stamped