Key Tender Details

Important Dates

Editor Note: Exact e-tender schedule dates are not printed in the supplied tender notice. Please verify and update the final publishing date, pre-bid date, submission deadline and opening date from the Jharkhand eProcurement portal before publishing.

Scope of Work

The selected consultancy agency will support SIDHKOFED through a professional PMU across the following major work areas:

1. Strategic Planning, Programme Management and Governance

The agency will develop a five-year strategic and business plan, including commodity-wise scaling projections, operational planning, financial feasibility scenarios, annual business plans, KPI-based monitoring systems and periodic review reports.

2. Organizational Development and Cooperative Strengthening

The PMU will design standardized governance systems, operational workflows, documentation formats, reporting formats, membership management systems and capacity-building programmes for MPCSs and District Unions.

3. Production, Cluster Development and Procurement

The agency will identify and map commodity clusters for agriculture and minor forest produce, prepare procurement plans, develop SOPs for procurement, grading, quality control, storage and logistics, and support linkages with agencies such as NCCF, NAFED, NCOL, NCEL, FCI and MOTA.

4. Infrastructure Development, Processing and Value Addition

The PMU will support PPP, lease and JV frameworks for processing and storage facilities, convergence with NABARD, NCDC and government schemes, quality testing systems, product development, packaging and regulatory compliance.

5. Trade, Marketing and Brand Development

The agency will help SIDHKOFED strengthen the “Prakriti JOHAR” brand, prepare marketing plans, engage institutional buyers, support B2B/B2C/e-commerce strategies, assess export opportunities and develop buyer communication systems.

6. Financial Inclusion and Credit Facilitation

The PMU will facilitate working capital access for SIDHKOFED, District Unions and MPCSs and coordinate with NABARD, NCDC, banks and other financial institutions.

7. Digital Systems, MIS and Data Management

The agency will design digital frameworks for procurement, inventory, sales and reporting. It will also support mobile/web-based applications, dashboards, field-level data capture, transaction recording and MIS systems.

8. Communication, Visibility and Stakeholder Engagement

The PMU will prepare communication strategies, manage media and social media engagement, produce reports, newsletters, success stories, audio-visual material and stakeholder communication content.

9. Monitoring, Evaluation and Knowledge Management

The selected agency will develop monitoring frameworks, conduct assessments, institutionalize feedback systems, document lessons learned and support phased transfer of PMU systems to SIDHKOFED staff.

Pre-Qualification and Eligibility Criteria

Financial Criteria

Tender Fee and EMD

Submission Guidelines

Bidders intending to participate must obtain and submit the tender through the Jharkhand eProcurement portal. The technical and financial proposals must be prepared as per the prescribed formats and submitted within the start and end date/time specified on the tender portal.

The technical proposal should not contain any financial information. If financial details are included in the technical bid, the bid may be rejected. The financial proposal should be submitted separately in the prescribed format and must include all costs required to perform the assignment.

Applicants must carefully review all instructions, forms, terms, requirements and local conditions before submission. Late bids, incomplete proposals, bids without required documents, misrepresentation, multiple bids by related parties, cartelization or attempts to influence evaluation may result in rejection.

Technical Evaluation Summary

The technical proposal will be evaluated out of 100 marks. Only bidders scoring at least 70 marks will be declared technically qualified. Financial proposals of only technically qualified bidders will be opened.

Document Checklist

Bidders should keep the following documents ready:

1. Certificate of Incorporation / Registration Certificate
2. PAN of the organization
3. GST certificate, where applicable
4. Trust Deed, if applicant is a trust
5. Society registration certificate, if applicant is a society
6. Partnership / LLP registration document, where applicable
7. Consortium Agreement, if bidding as a consortium
8. Audited balance sheets for FY 2022-23, FY 2023-24 and FY 2024-25
9. Profit & Loss statements and relevant ITRs
10. Statutory auditor certificate for turnover, if applicable
11. EMD in the form of Demand Draft or Bank Guarantee
12. Power of Attorney / Board Resolution for authorized signatory
13. Notarized certificate declaring non-blacklisting
14. Self-certified minimum eligibility criteria – Form TECH 1
15. Letter of Technical Proposal Submission – Form TECH 2
16. Particulars of Applicant including Income Tax and GST details – Form TECH 3
17. Format for Power of Attorney – Form TECH 4
18. Previous Project Experience – Form TECH 5
19. Proposed Team Composition and Task Assignment – Form TECH 6
20. CVs of proposed key resource personnel – Form TECH 7
21. Financial Proposal Submission Letter – Form FIN 1
22. Financial Proposal Submission Form – Form FIN 2
23. Authority letter for representatives attending pre-bid meeting
24. Any other document required by the Jharkhand eProcurement portal or data sheet