Key Tender Details Table

The scope document states that capability demonstration will be conducted on a No Cost No Commitment (NCNC) basis at SDD, Near MCEME Auditorium, Trimulgherry, Secunderabad – 500015, and the schedule will be decided by SDD and intimated to participating bidders.

Scope of Work

The scope covers the provisioning, development, fabrication, integration, installation, testing and commissioning of a Virtual Reality Based Observation Post End Training Simulator Ver 2.0 with TIIOE Mockup. The scope is divided into three parts: general instructions, specific instructions for mock-up development, and hardware specifications/quantity.

The existing VR-OP application software is held by SDD, which also retains the IPR. The successful L1 bidder will be responsible for developing and fabricating the TIIOE mockup, hardware components, firmware, accessories and ruggedized carrying cases, and integrating them with the existing VR-OP training simulator software. The delivered components must be ruggedized and capable of functioning for a minimum of 8 hours per day.

Main Components Required

The TIIOE Mockup broadly includes:

The system also includes instructor and trainee stations, monitors, VR headsets, Wi-Fi router, projection system, sound system, printer, UPS and other accessories required for running the VR-OP simulator.

Technical and Functional Requirements

The simulator must support artillery observation post training, including scenario/exercise generation, execution of OP-end drills, firing simulation, time of flight, fall of shot, blast/burst effects, corrections, environmental variations and related drill procedures. The mockup must work with existing software and receive/send input from LRF, ARTIMLR and Goniometer.

The TIIOE mockup should be an exact replica of the original equipment in size, appearance, functions, cables, control switches, military-grade connectors and near-similar weight. The system should be modular, with firmware compatible with the existing VR-OP training simulator software. Latency should not exceed 20 milliseconds.

The bidder must also provide communication through interface cables between the TIIOE mockup components and the instructor station, along with wireless communication between the TIIOE mockup and instructor station. The equipment should operate between 5°C to 45°C and withstand storage temperature from -5°C to 55°C.

Pre-Qualification and Eligibility Criteria

The GeM bid requires experience criteria, past performance, bidder turnover, OEM authorization certificate, OEM annual turnover and compliance of BoQ specifications/supporting documents. If a bidder seeks exemption from experience or turnover criteria, valid supporting documents must be uploaded.

Important eligibility note: The Buyer Added ATC separately asks for last 3 years’ ITR and turnover certificate with minimum ₹1 crore annual turnover, plus experience of successfully completing at least 3 contracts with Indian Army. This appears stricter than the GeM bid detail page showing ₹5 lakh bidder turnover and ₹2 lakh OEM turnover; bidders should verify/seek clarification before submission.

Financial Criteria, Tender Fee and EMD

The bid states that eligible MSE manufacturers and service providers may seek EMD exemption with valid supporting documents; traders are excluded from this EMD exemption policy.

Submission Guidelines

Bidders must submit their bids through the GeM portal under the Two Packet Bid system. The bid requires online upload of technical, financial and supporting documents. For EMD through Demand Draft, bidders must upload scanned proof along with the bid and ensure physical submission of the hardcopy to the buyer within 5 days of bid end/opening date.

The delivery, installation and commissioning are to be done at 803 Field Workshop, New Cantt, Prayagraj, Uttar Pradesh – 211001. The bidder/OEM must have a functional service centre in the consignee’s state for carry-in warranty, or establish one within 30 days of award if not already available.

Document Checklist for Bidders

Bidders should prepare and upload the following documents:

1. Experience criteria documents
2. Past performance documents
3. Bidder turnover certificate / audited balance sheets
4. OEM annual turnover documents
5. OEM authorization certificate
6. Certificate(s) requested under ATC
7. Compliance of BoQ specification and supporting documents
8. Valid registration proof and GST renewal/GSTIN document
9. Scanned copy/proof of EMD
10. PAN card copy
11. Cancelled cheque
12. EFT mandate duly certified by bank
13. Last 3 years’ ITR
14. Turnover certificate, as required under Buyer Added ATC
15. Experience certificate and supply orders for VR Observation Post / TIIOE mockup simulator or similar items
16. Details of completed contracts, especially Indian Army contracts as required in ATC
17. Product demonstration readiness documents
18. Design approach and project timeline presentation for pre-bid/technical evaluation
19. Land border compliance certificate as per Government of India rules
20. Certificate confirming no Chinese parts/components in the delivered product
21. Undertaking on non-liquidation, non-bankruptcy and non-blacklisting during last five years
22. Make in India / local content certificate from OEM
23. MSE or Startup exemption documents, if exemption is claimed
24. Post-award documentation: user manual, technical manual, CAD/CAM designs, material specifications, component specification sheets, bill of materials and OEM material compliance certificates