Key Tender Details

Scope of Work

The scope includes supply, installation, testing and commissioning of Helo Starting Rectifier-related goods, including accessories required for successful installation and commissioning. The bid also mentions training of operators and statutory clearances wherever applicable, though one BOQ line states “Training Charges Not Required.”

The Helo Starting Rectifier system specification covers a replacement system for SNF ships. The proposed system includes a 12 KW rectifier unit, DC contactor unit, DC start/service switch, flight deck socket box, hanger socket box, and related onboard/base spares. The rectifier is specified for converting 380V, 50Hz, 3-phase supply to 28.5V DC, with helicopter starting duty cycle requirements and associated control/protection features.

BOQ / Items Covered

The buyer-added ATC also states total items as 05, including main equipment – 02 qty, OBS – 02 qty, B&D spares – 01 qty, type testing charges – 01 and training charges not required – 01.

Eligibility and Pre-Qualification Criteria

Bidders must submit documents for Experience Criteria, Bidder Turnover, OEM Authorization Certificate, Additional Doc 4 as requested in ATC, and compliance of BOQ specification with supporting documents. MSE and Startup relaxation for years of experience and turnover is marked No in the bid document.

The tender further requires bidders to ensure that the offered products are not obsolete and have at least 7 years residual market life. The bidder must also upload an undertaking confirming that it is not under liquidation, court receivership, bankruptcy or similar proceedings.

The bid allows participation only from Class-I / Class-II local suppliers under the Make in India procurement preference framework. MII purchase preference is applicable, and the bid also provides MSE purchase preference subject to GeM validation and buyer evaluation.

Approved / Eligible Vendor Reference

The buyer-added ATC states that quotations will be accepted from vendors as per source of supply from the following NHQ-approved vendors:

Financial Criteria

The bid requires Bidder Turnover documentation, but the uploaded extract does not clearly specify a numeric minimum annual turnover amount. The bid document also refers to estimated bid value being used for EMD and eligibility guidance related to turnover, past performance and project experience, but the exact estimated bid value is not clearly visible in the provided extracted content.

The bidder must submit a financial standing undertaking confirming that it is not bankrupt, under liquidation, court receivership or similar proceedings.

Tender Fee, EMD and Performance Security

The GeM bid specifically marks EMD Required: No and mentions ePBG 5% for 14 months.

Submission Guidelines

Bids must be submitted through the GeM portal in two-packet format. Bidders must upload all required technical, financial and compliance documents. During technical evaluation, the buyer has allowed 2 days for technical clarifications.

After award of contract, the successful bidder must submit detailed design drawings for buyer approval within 21 days. The buyer will approve or suggest modifications within 15 days, and the supplier must proceed as per approved drawings.

The installation, commissioning, testing, configuration and training, wherever applicable, must be carried out by the OEM, OEM-certified resource or OEM-authorised reseller.

Delivery and Inspection Conditions

The buyer-added ATC mentions delivery period as 6 months / 180 days for INS Rana and 12 months / 365 days for INS Ranvijay. The consignee location is Visakhapatnam, Andhra Pradesh.

Inspection will be carried out against approved drawings and QAP. The document mentions inspection by CQAE against approved drawings and QAP, with post-receipt inspection against I-notes, PO copy, tax invoice, warranty/guarantee certificate and physical damage checks.

Warranty and Service Conditions

The warranty period is 1 year from final acceptance of goods or after completion of installation, commissioning and testing, if included in the scope of supply. OEM warranty certificates must be submitted at the time of delivery. The seller must maintain after-sales service capability in India and provide service centre details near the consignee destination.

For warranty-related service or defect rectification, the seller must complete service within 10 days of notification. Delay may attract a penalty of 0.5% of unit price per week, with cumulative penalty capped at 10% of total contract value.

Required Details Table

Document Checklist for Bidders

1. Experience Criteria documents
2. Bidder Turnover documents
3. OEM Authorization Certificate
4. Additional Doc 4 as requested in ATC
5. Compliance of BOQ specification and supporting documents
6. Supporting documents for any claimed exemption from experience / turnover criteria
7. Undertaking on financial standing: not under liquidation, receivership, bankruptcy or similar proceedings
8. Product data sheet with technical specifications
9. OEM certificate for local content / Make in India purchase preference, where applicable
10. PAN Card copy
11. GSTIN copy
12. Cancelled cheque copy
13. EFT mandate duly certified by bank
14. Imported product certificate confirming OEM / authorised seller has registered office in India, if applicable
15. Service centre details near consignee destination
16. Detailed design drawings after award of contract
17. Warranty / guarantee certificate at the time of delivery
18. GST invoice and GST portal payment screenshot at invoice stage