Pre-Qualification Criteria
Key Tender Details
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Particular
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Details
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Bid Number
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GEM/2026/B/7628919
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Bid Publishing Date
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06 June 2026
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Ministry / Department
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Ministry of Defence / Department of Defence Production
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Organisation
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Advanced Weapons and Equipment India Limited
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Beneficiary
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Chief General Manager, Ordnance Factory Kanpur
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Item Category
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Entry and Mid Level Desktop Computer (Q2)
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Total Quantity
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31 units
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Estimated Bid Value
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₹10,73,964
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Bid Type
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Two Packet Bid
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Reverse Auction
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No
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Evaluation Method
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Total value-wise evaluation
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Bid Offer Validity
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180 days from bid end date
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Delivery Location
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Kanpur Nagar, Uttar Pradesh
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Delivery Period
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90 days
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Payment Timeline
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100% payment within 30 days after supply / CRAC and online bill submission
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Inspection
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Post-receipt inspection at Ordnance Factory Kanpur by CGM or representative
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Warranty
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3 years onsite OEM warranty
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ePBG
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5% for 36 months
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Grievance Contact
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pankajkatiyar@ord.gov.in
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Important Dates
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Event
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Date / Time
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Tender Publishing Date
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06 June 2026
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Pre-Bid Meeting
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Not mentioned in uploaded bid document
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Bid Submission Closing Date
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20 June 2026, 18:00 hrs
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Bid Opening Date
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20 June 2026, 18:30 hrs
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Technical Clarification Window
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2 days during technical evaluation
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Scope of Work
The scope of work includes the supply of 31 Entry and Mid-Level Desktop Computer systems as per GeM category specifications and the buyer’s attached technical specification document.
The desktop systems should broadly include:
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Component
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Requirement
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Computer Type
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Mid-Level Desktop Computer
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Processor
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Intel Core i5 12400 / AMD Ryzen 5 5600G or higher
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Operating System
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Windows 11 Professional, factory pre-loaded by desktop OEM
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RAM
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16 GB DDR4 or higher
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Storage
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512 GB NVMe SSD or higher
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HDD
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0 GB; SSD-only configuration
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TPM
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Discrete TPM 2.0
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Monitor
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58.1 cm to 63 cm, approx. 22.87” to 24.8”
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Display
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IPS panel, 1920 × 1080 Full HD
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Keyboard
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Standard keyboard
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Warranty
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3 years onsite OEM warranty
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Compliance
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ROHS, ISO 14001, ISO/IEC 27001, EPR registration as applicable
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The desktop cabinet, monitor, keyboard and mouse must be of the same brand at the time of supply. The model offered through the GeM bidding portal will be treated as final, and later customization letters or alternative compliance sheets may not be accepted.
Pre-Qualification and Eligibility Criteria
Bidders must be eligible sellers on GeM and should comply with the technical, commercial and documentary requirements of the bid. The bid requires submission of bidder turnover details, OEM authorization certificate, ATC-requested certificates, additional documents and compliance with BoQ specifications.
MSE and Startup relaxation for turnover is marked as applicable. Bidders claiming exemption from experience or turnover criteria must upload valid supporting documents for evaluation by the buyer.
Only Class-I and Class-II local suppliers are permitted as per the Make in India procurement preference conditions. The bid also provides MSE purchase preference, subject to GeM and policy conditions.
Financial Criteria
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Requirement
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Details
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Minimum Average Annual Turnover
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Specific amount not mentioned in uploaded document; bidder turnover document is required
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Net Worth Requirement
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Not mentioned in uploaded document
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Minimum Experience
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Not specifically mentioned; bidder must meet GeM/category/ATC requirements
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Estimated Bid Value
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₹10,73,964
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EMD Amount
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₹32,219
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Advisory Bank for EMD
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State Bank of India
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ePBG Requirement
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5%
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ePBG Duration
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36 months
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Payment Terms
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100% payment within 30 days after supply / CRAC and online bill submission
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Liquidated Damages
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0.5% per week, subject to maximum 10% after expiry of delivery period
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Tender Fee and EMD Details
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Particular
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Details
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Tender Fee
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Not mentioned / Not applicable as per GeM bid context
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EMD Required
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Yes
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EMD Amount
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₹32,219
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EMD Exemption
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Yes, subject to valid supporting documents as per GeM GTC
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EMD Exemption Categories
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Eligible MSEs, DPIIT-recognized Startups and other categories as per GeM GTC
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EMD Mode
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Through acceptable GeM/bid security modes; EMD may also be accepted in the form of surety bond as stated in the bid
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Beneficiary
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Chief General Manager, Ordnance Factory Kanpur
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Submission Mode and Guidelines
The bid must be submitted online through the Government e-Marketplace portal. Since it is a Two Packet Bid, bidders should ensure that the technical and financial bids are submitted in the prescribed format.
Bidders should upload all eligibility, technical and supporting documents on GeM. Price-related information should be submitted only in the financial bid. Technical documents should not include price elements.
The bid requires the following key submissions:
- Bidder turnover document
- OEM authorization certificate
- Certificates requested in ATC
- Additional Document 1 requested in ATC
- Additional Document 2 requested in ATC
- Compliance of BoQ specifications and supporting documents
- EMD or valid EMD exemption documents
- Make in India / local content undertaking, where applicable
- Relevant product certificates such as ROHS, ISO 14001, ISO/IEC 27001 and EPR registration
- Warranty / guarantee certificate as per bid requirements
Document Checklist for Bidders
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Document / Certificate
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Required
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GeM seller registration
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Yes
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Bidder turnover document
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Yes
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OEM authorization certificate
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Yes
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Compliance with BoQ specification
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Yes
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ATC-requested certificate
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Yes
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Additional Doc 1 requested in ATC
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Yes
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Additional Doc 2 requested in ATC
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Yes
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EMD proof or exemption certificate
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Yes
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MSE / Startup exemption documents, if applicable
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Yes
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ROHS certificate
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Yes
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Environmental Management System certificate / ISO 14001
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Yes
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ISO/IEC 27001 compliance certificate
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Yes
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Manufacturer EPR registration under e-Waste Rules
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Yes
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Onsite OEM warranty certificate
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Required at time of supply
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Local content / Make in India undertaking
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As applicable
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Product model and configuration compliance
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Yes
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Service centre details near consignee location
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Yes
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Warranty support / escalation matrix
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Required at delivery / acceptance stage
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Technical Compliance Notes
Bidders should ensure that the quoted desktop computer model meets the required processor, RAM, storage, TPM, operating system, display, certification and warranty conditions. The buyer has specifically mentioned DDR4 RAM, Windows 11 Professional, NVMe SSD storage, onsite OEM warranty and compliance with information security and environmental standards.
The consignee may verify system condition, packing, warranty certificate, operating system, instruction manuals and machine serial numbers before generating the Consignee Receipt and Acceptance Certificate.
Purchase Preferences
The bid provides Make in India purchase preference and MSE purchase preference as per applicable policy.
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Preference Type
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Status
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MII Purchase Preference
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Yes
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Eligible Local Suppliers
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Class-I and Class-II local suppliers
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MII Price Preference Range
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L1 + 20%
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Maximum Quantity for MII Preference
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50%
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MSE Purchase Preference
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Yes
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MSE Price Preference Range
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L1 + 15%
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Maximum Quantity for MSE Preference
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25%
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Industry and Tender Classification
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Field
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Classification
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State / Location
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Uttar Pradesh, Kanpur Nagar
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Industry
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IT Hardware / Computer Equipment / Defence Procurement
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Tender Category
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Government Tender / GeM Goods Procurement
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Nature of Work
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Supply of desktop computer systems
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Software Development Tender
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No
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Manpower Outsourcing Tender
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No
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